Time Management Techniques

Time management techniques are essential not only for effective
goal setting, but also simply for keeping up with 21st century living.

  • Has life has become a wild race that you can’t keep up with?
  • Do you long for a sane way to keep up with the pace?
  • Is your “to do” list looming so large you’re not sure it’s accomplishable?

Time Management Techniques - Step by Step

Simple but effective approaches are key to managing busy schedules and re-gaining control of your life.

Track Your Activities
First, become familiar with the way you spend your time. This is easily achieved by tracking all activities within a 24 hour period for at least a week.

Evaluate Your Activities and Routines
Take a good look at your activities and evaluate whether or not they are essential.

What’s in the way? Procrastination? Interruptions? Mindless activities? Work overload?

Time Management Techniques for Planning

Prioritize Your Activities
Once you’ve evaluated your activities, decide on what’s most important. There are only so many hours in a day, so the bottom line is you need to prioritize. What activities are most important? Who are they important to? What will the consequences be if you don’t include them in your day? Be sure to outline your activities with a calendar or planner for easy review!

Schedule Space for Planning
One of the most important things you can do to maintain your schedule is to block out times for planning. This allows you to make important adjustments as your progress through your days and weeks. Spending a few minutes each morning, or at the beginning of the week also gives you a bird’s eye perspective of what your planned activities will be.

Don’t Overfill Your Schedule
Be sure to schedule in extra blocks to allow for some fluctuation in your schedule. Worst case scenario, if you end up with an empty block, you can take a breather and just relax!

Commit to Managing Yourself
One of the biggest pitfalls in schedules-run-amuck is the failure to manage yourself.

Do you consistently give in to the demands of others? Learn to say yes to yourself by saying no to others and limiting interruptions. There should be very little on your calendar that you cannot control.

Certainly, emergencies will arise, but make sure you have to tools to evaluate whether or not it really is an emergency. An excellent tool is the Stephen Covey time management matrix.

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